Update Fields on Individual Tulip Users and Operators From Apps

How To Update Fields on Individual Tulip Users and Operators From Apps

To update details about individual Tulip users, utilize the "User Fields" in the Users page in Settings

In this article you will learn...

• How to add fields to individual users and operators
• How to update those fields from an app

Tulip users commonly want to see a live view of work in progress for each operator. Or, you may want to create a skills matrix that can be updated whenever an operator completes new training.

To do this, you can use "User Fields" in the Users page within Settings to create custom fields for all users, and then update them in real time from your apps.

Here's how to set up User Fields and update them in an app.

Creating User Fields

It's important to note that you will need a User level of Account Owner to create User Fields, as you'll need to be able to access your Settings.

To access your Settings, click on your icon in the top right, and select "Settings. Next, select "Users".

The Custom Fields has it's own tab within your Users List:

When you click the "Custom Fields" tab, all operators and administrators in your account will be automatically listed.

To create a new field for all users, select the "+" button and then choose a data type from the list under "Field type".

You can add or delete fields at any time from the down arrow next to each field.

Updating User Fields In Apps

You can use triggers within your apps to update user fields in real-time.

In the example below, you can update whether a person is trained to use a saw via "Data Manipulation":

• "Data Manipulation" "Store" data: "Static Value" "boolean" "yes" location: "Users" "Logged-In User" (field)

You can use the "Logged-In User" field under "Users" to reference the user that is logged in to the app.

In "If" statements", select "Users" from the dropdown to reference a specific field:

• "Users" "Logged-In User"...

Selecting A User In An Embedded Table

Let's say that you want to allow an operator to assign a task to a machine maintenance tech from a list of your machine technicians.

You will need to:

1. Add a Record Placeholder for the user
2. Add an Interactive Table to the Step
3. Link the Record Placeholder to the Embedded Table
4. Add a trigger that fires when any row in the Table is selected

Here's how to accomplish that.

For more detail, see this guide to the Embedded Table widget

Record Placeholder for A User

Go to the "Records" tab on the left side of the App Editor and select "Add Record Placeholder". Then, choose "Users Table" from the dropdown list and name the placeholder where you will store the user and their fields.

Add Interactive Table to Step

Add an Interactive Table using the Widget Bar.

Link Record Placeholder to Table

Select the Interactive Table, and then choose the Users Table and the Record Placeholder to populate the list.

Add A Trigger

In the same side pane, add a trigger that fires when any row is selected.

Then, you can send an email to the user that you just selected, for example.

WHEN

• A row is selected

THEN

• "Send Email" to: "Table Record" "Current User" "User" message: "Static Value"

Exporting User Records

You can manually export all user data to a CSV by pressing the "Download" symbol in the top right of the User Fields screen:

Examples

• How To Set Up A Skills Matrix in Tulip
• How To Track Operator Assignments in Tulip

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You can also head to community.tulip.co to post your question or see if others have faced a similar question!